Quality vs. Quantity; a simple premise but with ubiquitous applications. In the realm of meetings, whether in-person or hybrid, it’s important to keep in mind when you begin your planning process how many people need to be included. In her book, The Art of Gathering, Priya Parker emphasized the idea of the “Purpose-driven list”. When deciding to have a meeting, WHO needs to be there and why? A 10-person strategic planning meeting may have more impact for your company than a 30-person one. Getting this equation right can have numerous qualitative and logistic benefits for your meeting.
Reducing the headcount of your meeting can help streamline it.
With fewer people to engage you can make sure everyone present plays a meaningful part in achieving your goals. Is an entire department necessary when you could just bring in the heads or persons most critical to your desired outcome? You can place more active roles on everyone involved and keep them engaged the entire time you’re gathered. You may feel like excluding certain groups or persons is a slight, but the results will benefit everyone and many may be glad to get the distillation instead anyway.
Even more basic than these deeper considerations is the fact that fewer bodies means less logistics.
Where to go, where to stay, and even what to eat are much easier to handle when the invite list is smaller. This can also make your budget go further allowing for more meetings throughout the year or adding on more amenities to the ones you already have. Better lunches, accommodations, or even additional swag can be the key to an elevated meeting experience.
As Coco Chanel famously said, “Before you leave the house, look in the mirror and take one thing off.” A trendy and minimalist guest list may just be the way to go if you want to have a fashion forward meeting experience.